Hey there, automation enthusiasts! 🌟 Are you ready to dive into the world of automated PDF creation? Today, we’re going to explore how to create and pre-fill PDFs effortlessly using Bubble.io and Make.com. Whether you’re sending out gift certificates, thank-you messages, or any other one-way PDF, this guide will have you covered. Let’s get started! 🚀

Why Automate PDF Creation?

Automating PDF creation can save you countless hours and ensure accuracy in your documents. Imagine no longer needing to manually input data for each certificate or letter. With automation tools like Bubble.io and Make.com, you can streamline this entire process.

Tools You Need

  • Bubble.io: A visual programming platform that lets you build web applications without code.
  • Make.com: An automation tool to connect various apps and services, formerly known as Integromat.
  • PDFMonkey: A PDF generator that allows you to create and pre-fill PDFs using HTML and CSS.

Step-by-Step Guide to Creating a PDF

Here’s a concise guide to get you started:

  1. Create a Template: Use HTML and CSS to design your PDF template. Don’t worry if you’re not a coding wizard; you can save your design as an image and use it as a background.
  2. Set Up Your HTML: Create a body in your HTML and set the style. Use classes and IDs to manage your elements.
  3. Add Dynamic Data: Use JSON to pre-fill data into your PDF. Ensure your data is in the correct format to avoid errors.
  4. Style Your Text: Use CSS to position your text elements and style them with fonts from Google Fonts.

HTML and CSS Tips

Here are some quick tips to make your life easier:

  • Use IDs for Styling: Assign unique IDs to each text element for precise positioning and styling.
  • Google Fonts: Import Google Fonts in your CSS to make your PDFs look professional and stylish.
  • Absolute Positioning: Use absolute positioning to place elements exactly where you want them on the page.

Automating the Process with Make.com

Once your template is ready, it’s time to automate the process. Here’s how:

  1. Connect Your Apps: Use Make.com to connect your CRM, database, or form submission tool to PDFMonkey.
  2. Set Triggers: Define triggers in Make.com, such as form submissions or a stage change in your sales pipeline, to initiate the PDF creation.
  3. Map Data: Map your CRM or form data to the fields in your PDF template.
  4. Generate and Send: Automatically generate the PDF and send it to the client or save it to a folder like Google Drive.

When to Use Other Tools

If you need signatures or additional client input, consider using tools like PandaDoc or Proposify. These platforms offer more advanced document management features, including tracking and authorization capabilities.


Automating PDF creation with Bubble.io and Make.com can transform your business processes, saving you time and reducing errors. PDFMonkey makes it simple to pre-fill PDFs with dynamic data, and with a bit of HTML and CSS, you can create professional-looking documents in no time. Give it a try and see the difference automation can make! 🌟

Got questions? Drop them in the comments below. We’d love to hear from you! 😊

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